Your organization name
Application: {{Full name}}
- Application no.
- {{Response number}}
- Received
- {{Timestamp}}
- Applying for
- {{Role}}
- {{Respondent email}}
All answers
{{All answers}}
Your organization nameFor reviewers
Application summary template for Google Forms™
Each application becomes a one-page PDF with every answer on it, saved in Drive for the people who review it, and emailed to the applicant as a receipt.
Works with Form to PDF: 20 PDFs a month free, then $19 once.
Who it is for
For anyone reviewing applications from a Google Form who would rather read one tidy page per person than scroll through a response sheet.
Application summary
- Clubs, societies and volunteer programs taking new members.
- Schools and charities running scholarships, awards or grants.
- Small organizations taking applications for roles or places.
The questions your form needs
This template works with any questions, because {{All answers}} prints every answered question. It only needs these two by name.
| Question title | Question type | Notes |
|---|---|---|
| Full name | Short answer | Used in the heading, the file name and the email. |
| Role | Dropdown | What they are applying for. Used for the subfolder. Leave it out if there is only one. |
| Any other questions | Any type | All printed by {{All answers}}. File uploads, such as a résumé, appear as links. Upload questions need applicants to sign in to Google. |
The template
The highlighted parts are placeholders. Each one becomes the answer to the question of the same name. Change everything else to your own words.
{{All answers}} becomes one line per answered question, such as "Why do you want to join: I have volunteered at…". Questions left empty are left out. {{Respondent email}} needs the form to collect email addresses.
Suggested settings
Type these into Form to PDF's side panel, or change them to suit you.
File name
{{Full name}} – application {{Response number}}
For example: Priya Shah – application 8.pdf
Subfolder
Pick a folder such as "Applications 2027" and share it with your reviewers. Choose Role as the subfolder to keep each role apart.
Email subject
We received your application, {{Full name}}
Email message
Thank you for applying. A copy of your answers is attached for your records. We will be in touch by email.
Send it to the email address the form collects. Tick Send me a copy if you want each application in your inbox.
Good to know
What Form to PDF does and does not do for this kind of form. Read the help page for more.
Reviewers need access to the folder
Share the Drive folder with the people who review applications. Form to PDF does not share files for you.
Uploads are links
A file uploaded with the form, such as a résumé, appears as a link. Reviewers need permission to open it in Drive.
Your own layout
Instead of {{All answers}}, you can place each question’s placeholder where you want it, for example in a table.
Edits
If an applicant edits their response, its PDF is not remade by itself. Make it again from the Log.
Read every application on one page
Copy the template, change it to your own wording, then pick it in Form to PDF. 20 PDFs a month free, then $19 once.