Each response becomes a numbered, dated receipt, saved as a PDF in your Drive and emailed to the person who paid.
Works with Form to PDF: 20 PDFs a month free, then $19 once.
For anyone who takes small payments and wants to give a proper receipt without writing each one by hand. You can fill in the form yourself when you take a payment, or ask payers to fill it in.
Receipt
Make a form with these questions. The titles must match the placeholders in the template, so copy them exactly or change both.
| Question title | Question type | Notes |
|---|---|---|
| Name | Short answer | The person who paid. |
| Short answer | The receipt is emailed here. Turn on response validation for an email address. | |
| What are you paying for | Dropdown | For example: Science museum trip, Club fees, Donation. |
| Amount paid | Short answer | Turn on response validation for a number, so people type 25 rather than $25. The template adds the $ sign. |
| Payment method | Multiple choice | For example: Cash, Check, Bank transfer, Card. |
| Notes | Paragraph | Optional. If left empty, the line in the PDF is empty. |
The highlighted parts are placeholders. Each one becomes the answer to the question of the same name. Change everything else to your own words.
Street address, City, State ZIP
Thank you for your payment.
Your organization nameKeep this receipt
{{Response number}} gives every response its own number, so each receipt has a different one. {{Today}} is the date of the response, such as November 15, 2026.
Type these into Form to PDF's side panel, or change them to suit you.
Receipt {{Response number}} – {{Name}}
For example: Receipt 42 – Maya Brooks.pdf
Pick a folder such as "Receipts 2026–27". If you take payments for several things, choose What are you paying for as the subfolder, so each one has its own.
Your receipt no. {{Response number}}
Thank you, {{Name}}. Your receipt for {{What are you paying for}} is attached. Please keep it for your records.
Send it to the answer of the Email question. Tick Send me a copy to keep one in your inbox too.
What Form to PDF does and does not do for this kind of form. Read the help page for more.
Form to PDF prints what was typed into the form. It does not take money or check that a payment arrived. Collect payment the way you do now.
Numbers go up by one for each response to this form. If the form already had responses when you turned Form to PDF on, numbering carries on after them.
This is a simple receipt. If you need a tax invoice with tax lines and numbers, add them to the template, or check what your local rules ask for.
If a response is wrong, correct the receipt Doc by hand: tick Keep the Google Doc too, then edit and download it as a PDF.
Copy the template, change it to your own wording, then pick it in Form to PDF. 20 PDFs a month free, then $19 once.