Customers order on your Google Form. Each one gets a PDF of what they ordered and when to collect it, and you get a copy in Drive, sorted by collection time.
Works with Form to PDF: 20 PDFs a month free, then $19 once.
For anyone taking orders on a Google Form who wants each customer to have a clear record of their order, and wants their own list sorted for collection day.
Order confirmation
Make a form with these questions. The titles must match the placeholders in the template, so copy them exactly or change both.
| Question title | Question type | Notes |
|---|---|---|
| Name | Short answer | |
| Short answer | The confirmation is emailed here. Turn on response validation for an email address. | |
| Phone | Short answer | So you can reach them on the day. |
| Quantity | Multiple choice grid | One row per item (Sourdough loaf, Cinnamon buns, Lemon cake) and columns 0, 1, 2, 3. Each row has its own placeholder, such as {{Quantity [Sourdough loaf]}}. |
| Collection time | Multiple choice | For example: Saturday 9 to 11 am, Saturday 11 am to 1 pm. Used for the subfolder. |
| Notes | Paragraph | Optional. If left empty, the line in the PDF is empty. |
The highlighted parts are placeholders. Each one becomes the answer to the question of the same name. Change everything else to your own words.
Thank you, {{Name}}. Here is your order.
Please show this confirmation, on paper or on your phone, when you collect. Payment is taken on collection.
Your bakery nameOrder no. {{Response number}}
Use the same item names in the template as the grid rows in your form. A row nobody answered prints empty.
Type these into Form to PDF's side panel, or change them to suit you.
Order {{Response number}} – {{Name}}
For example: Order 17 – Sam Ortiz.pdf
Pick a folder such as "Holiday orders", then choose Collection time as the subfolder. On the day, each time slot has its own folder of orders.
Your order no. {{Response number}}
Thank you, {{Name}}. Your order confirmation is attached. See you on {{Collection time}}.
Send it to the answer of the Email question. Tick Send me a copy if you want each order in your inbox too.
What Form to PDF does and does not do for this kind of form. Read the help page for more.
Form to PDF makes the confirmation. Take payment the way you do now, on collection or by a payment link in the email message.
To stop taking orders when an item sells out, our other add-on, Choice Limit, can set a limit on each option of a form.
If a customer edits their response, its PDF is not remade by itself. Make it again from the Log.
Add prices to the template as text beside each item. Form to PDF does not add up totals.
Copy the template, change it to your own wording, then pick it in Form to PDF. 20 PDFs a month free, then $19 once.