Permission slip template for Google Forms™

Parents fill in your Google Form. Each one gets a PDF of their slip by email, and you get a copy in Drive, filed by class.

Works with Form to PDF: 20 PDFs a month free, then $19 once.

Who it is for

For anyone who needs a yes from a parent before an outing, with a copy for both sides and no paper to chase.

Permission slip

Make a form with these questions. The titles must match the placeholders in the template, so copy them exactly or change both.

Question title	Question type	Notes
Student name	Short answer
Class	Dropdown	One option per class. Used for the subfolder.
Parent or guardian name	Short answer
Parent email	Short answer	The PDF is emailed here. Turn on response validation for an email address.
Emergency phone	Short answer
Medical notes or allergies	Paragraph	Optional. If left empty, the line in the PDF is empty.
Permission	Checkboxes	One option: "I give permission for my child to go on this trip." Make the question required.

The highlighted parts are placeholders. Each one becomes the answer to the question of the same name. Change everything else to your own words.

Your school name

Trip to the science museum on Friday, March 6. The bus leaves school at 9:00 am and returns by 3:00 pm. Students need a packed lunch.

I am {{Parent or guardian name}}, parent or guardian of {{Student name}} in {{Class}}.

Your school officeKeep this copy

Sent online with Google Forms. This is a copy of the answers given, not a handwritten signature.

Change the trip details for each trip. They are ordinary text in the Doc.

Type these into Form to PDF's side panel, or change them to suit you.

File name
{{Class}} – {{Student name}}
For example: Grade 4A – Maya Brooks.pdf
Subfolder
Pick a folder such as "Science museum trip slips", then choose Class under "Put each PDF in a subfolder named by". Each class gets its own subfolder.
Email subject
Permission slip: {{Student name}}
Email message
Thank you, {{Parent or guardian name}}. {{Student name}}’s permission slip for the science museum trip is attached. Please keep it for your records. If anything changes, reply to this email.
Send it to the answer of the Parent email question. Tick Send me a copy if the office wants each one too.

What Form to PDF does and does not do for this kind of form. Read the help page for more.

One form per trip
Make a copy of the form and the template for each trip, so the slips for each trip stay in their own folder.
Not a handwritten signature
The PDF records what the parent answered and when. If your school needs a handwritten signature, print the PDF for signing.
Parents without a Google account
They can fill in the form if it does not ask people to sign in. Leave "Collect email addresses" off, or set it to Responder input, and keep the Parent email question.
Late changes
If a parent edits their response, its PDF is not remade by itself. Make it again from the Log.

Copy the template, change it to your own wording, then pick it in Form to PDF. 20 PDFs a month free, then $19 once.